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2013 Mass. MEA All-State Conference

February 28 - March 2, 2013
Seaport Hotel/World Trade Center
Boston, MA

Database for Conference Committee
(login required)

Application Forms: Receptions | Collegiate Ambassador
Student Composition | Casual Concert | Concert Hour

Exhibitor Registration
The Exhibit information page is here.
Conference Registration

Conference registration registration page is here.

Conference Sessions
The listing of conference sessions is here.
This year hotel rooms will again be available at a special MMEA rate at the Seaport and Renaissance hotels, but only through February 1, 2013. After this date, the full room rate will apply, so make your reservations early.

During last year's reservation process, many directors with students in All State were unable to reserve a two-night stay at the Seaport or Renaissance because many registrants (mostly clinicians who register early), blocked out "one night" reservations for Thursday OR Friday night. This year, to make sure that directors of All State students have hotel priority to be in the conference hotels with their students, there will be a TWO NIGHT MINIMUM reservation requirement for Thursday and Friday nights at the Seaport and the Renaissance. This requirement will be lifted toward the end of the reservation period when it is clear that directors with All State students have had an opportunity to reserve hotel space.

Reservation Links:


Calendar for session submission and scheduling

Date   Task
5/21/2012   Call for Sessions - Opens
8/1/2012   Call for Sessions - Closes
8/1/2012   Application forms for concert hours, casual concerts, composers, receptions and meetings posted
9/1/2012   Deadline:  Conference Committee finalizes all selections.
9/15/2012 Clinicians notified by email of session status
10/15/2012   First draft of conference schedule completed
11/1/2012   Conference schedule finalized
11/20/2012   Clinicians and Presiders notified by email of session schedule details
12/15/2012   Clinician contracts due to Conference Chair
12/27/2012   Concert Hour Applications postmark deadline.
2/28-3/2, 2013   MMEA Conference and All State Concert

All deadlines for submissions and registrations must be adhered to. Please keep in mind that it is volunteers who must complete their tasks in order to observe deadlines for printing, hotel, and other organizational requirements that run this conference. These deadlines also help to keep costs as reasonable as possible.

**Clinicians and Panel Moderators must register for the conference in advance at the reduced fee of $100.

Conference Fees

  Early Regis.* On-Site Regis.
NAfME Member $175 $210
Non-Member $255 $295
Clinician (must register by 12/15/12) $100 N/A
NAfME Retiree $20 $25
NAfME Collegiate Member $10 $10
Collegiate Non-Member $25 $25
Saturday Only $35 $35

* Early registrations must be received by February 3, 2013.

Who Must Register for the Conference?

  • Those attending sessions: members, non-members, students, retirees; parents of participating students, if the parents wish to attend conference sessions.
  • Those participating in sessions. This includes:
    • Presiders
    • Panel members
    • Clinicians (at the reduced rate of $100). The category of clinician includes:
      • co-clinicians,
      • moderators of panels, and
      • conductors of demo groups.
  • Exceptions: Non-members who are asked to participate in a panel and who are not music educators, such as a Superintendent of Schools, president of a parent group, etc. If these persons wish to attend sessions other than the one(s) in which they are participating, they must register for the conference.



  • Retired Member: Must have a valid NAfME retired member number.

  • Collegiate Member: Must have a valid NAfME student number.

  • Collegiate Non-Member: Must have a valid student ID, must be an undergraduate music student in a teacher education program at a college or university, and must not be employed full time as a teacher.

  • Co-clinicians: No more than two persons who are co-presenting a session; includes the primary clinician.

  • Panel: Consists of at least three and no more than four members. The panel members must register as conference attendees. The moderator of the panel registers as a clinician.

  • Demo Groups: Demo groups are small ensembles that present musical demonstrations as part of a session by a clinician. Due to space constraints we cannot accommodate ensembles larger than 20 musicians or singers. These are not performances.


Requirements for Demo Groups

  • Demo groups must provide music stands and instruments.

  • If a piano is needed it must appear in the session equipment request.

  • Demo groups may not have audience members due to space constraints. They may, however, have a reasonable (1-6) number of chaperones in attendance.

  • Conductors of demo groups are expected to register as clinicians or co-clinicians by the clinician registration deadline.

Who Must be a NAfME (MENC) Member?

  • Clinicians, co-clinicians, moderators of panels, conductors of demo groups.

Session Applications
Applications for conference sessions will be accepted between May 21, 2012 and August 1, 2012. Please fill in all required information. The session application form is here.

Graduate Credit
Conference attendees may receive graduate credit for participation through Gordon College's Graduate Music Education Program.

  • Number of Credits: One (1) Graduate Credit
  • Cost for Course: $285
  • Course Requirements and Online Registration  can be found here

Participants may also register for graduate credit on-site at the conference registration area on the lower level of the Seaport World Trade Center.


College Receptions, District and Affiliate Meetings
Reception Request Form
Must be returned by January 15, 2013.
MMEA Collegiate Ambassador Information:
Any Collegiate Member interested in becoming a Collegiate Ambassador at the Conference should complete the application process provided by the CMENC Chapter. All Questions should be addressed to the advisor of your college's chapter. Please use this form to apply. The application is due no later than December 8, 2012.
Student Compositions:
Once a student is selected, the student's teacher will be notified of the time and day of the student composer session. Stick-on visitor badges will be provided for the composers and their parents so that they may attend the master class and receive their recognition certificates. These badges will be at the registration desk with the clinician badges. Further information is available on the composer application form. Please use this form to apply. All submissions must be postmarked by December 27, 2012.
Casual Concert Information:
Each casual concert may have up to 6 instrumental musicians and up to 20 vocalists. The director must be a member of NAfME. Conductors of casual concert groups will register as clinicians within two weeks of notification of acceptance. Further information is available on the casual concert application form. Please use this form to apply. All submissions must be postmarked by December 27, 2012.
Concert Hour Information:
Ensembles may have up to 100 singers, and 85 instrumentalists and may come from community, public or private schools. The director must be a member of NAfME.
Conductors of concert hour groups will receive complimentary registration for the conference. Further information is available on the concert hour application form. Please use this form to apply. All submissions must be postmarked by December 27, 2012.